Printable September 2020 Calendar: -It’s common to treat the master task list as a rolling “brain dump.” New tasks are added to the bottom of the list as you think of them. The problem is, if you leave it in that condition, it will eventually become overwhelming. Even if you give each item a deadline and provide various types of context, your list will become burdensome over time. You’ll find it increasingly difficult to manage tasks. A lot of items will end up falling through the cracks. Imagine reviewing 20 pages of to-do items. My own master list used to be much longer before I learned how to create effective lists. Finding specific tasks and managing the associated projects took too much time. No longer. I now Printable September 2020 Calendars is based on various contexts: by project, type, and location. I maintain multiple lists accordingly. (Note that these lists are separate and distinct from my daily to-do list.) Task-level context is an important part of any to-do list system. It defines how long items should take to complete. It reminds you of the reasons to get them done. It encourages you to focus on tasks that have the highest priorities given your goals. Categorizing to-do items by project, type, and location will keep you organized. It will also help you to choose tasks for your daily list that complement your circumstances. For example, “vacuum the living room” you plan to be at the office all day, you wouldn’t add this item to your daily list. Some tasks can – and should – be assigned to more than one context.
Printable September 2020 Calendar
For example, consider the project “Write a Book.” One of your early tasks is to “write the first draft of chapter 1.” This task is already categorized by the project. But if the only time you’re able to write is while you’re is clearly a location-based task. You must be at home to do it. If at home, it should also be categorized by location. Moreover, keep in mind that writing is a creative work that requires mental energy. As such, it may be useful to categorize it by type of activity. That way, you can schedule it on your calendar for times when your energy levels are high. If you’re creating to-do lists on paper, assigning multiple contexts to tasks can be problematic. One solution is to color-code them. For example, the task “write the first draft of chapter 1” is already found under the project “write a book.” Color-coding for that context is unnecessary. But you can use colored pens to assign location and activity type contexts. Red can signify “at home” and blue can signify “creative work.”
This is an imperfect solution, of course. A better approach is to use an online tool, such as Todoist. It offers tagging and labeling features with a palette of colors that make it easy to organize to-do items by multiple contexts. One last note before we move on. You may find it useful to keep a separate list for high-priority, high-value to-do items. Some people call this a HIT list, or high-impact task list. Personally, I find the use of a HIT list to be overkill. I already assign a priority to every item on my various lists. Creating an additional list for high-impact items is unnecessary. It hampers my efficiency rather than improves it. But I wanted to mention the practice in the event you find it helps your workflow. Remember, this is about creating a system that works for you.
One of the most important things you can do is to keep your master to-do list clean. You need to prune the list on a regular basis, purging tasks that are no longer necessary or consistent with your goals. Otherwise, it can quickly become unmanageable as you add new items to it each day. Pruning your list helps you to keep it under control. You’ll be able to more easily identify important projects and their associated tasks. Task management is made simpler when irrelevant items are removed, or crossed off, your list. Pruning also increases your efficiency. It limits your master list to tasks that advance your most important work. Consequently, you won’t waste valuable time and attention on nonessential activities. What types of tasks are candidates for removal? Look for these four items:
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